Job Detail

Administrative Office Assistant

Administrative Office Assistant

Category: Administration

Job Type: Premium

Job Description :

Job Description/Requirements

Key Responsibilities:

  • Provide full admin support to the team and department
  • Perform data-entry, documentation, printing and filling duties
  • Maintain a proper and user friendly filing and document control system for recording and tracking of all documents
  • Support the officers in daily admin roles and to keep stock of stationary supplies for the department
  • Put up purchase requests for all approved purchases for the necessary approvals and verify invoices for the raised purchases upon delivery of goods and services.
  • Create and maintain useful databases for the department
  • Perform some research duties as and when required by the team
  • Assist the Dept head to maintain a proper attendance and tracking report for the Dept.
  • Assist on any ad-hoc tasks as required by the dept.
  • 1Provide secretarial assistance to Head of Department, Regional Manager producing quotation letters, memos, reports, filing; and general administration for the sales department/company.
  • Should be thorough with all administrative tasks.
  • Must have knowledge of computer programs including Microsoft Word, Excel, Power Point.
  • Produce weekly and monthly reports for management within required deadlines.
  • Make telephone enquiries from prospective customers regarding both forthcoming and existing offers.
  • Keep databases on Excel up to date.
  • Prepares and sends couriers, orders stationery and supplies for office, handles incoming and outgoing mail, maintains central filing system that includes setting up contracts/correspondence binders.

 

Knowledge and Skills:

  • Should be thorough with all administrative tasks.
  • Must have knowledge of computer programs including Microsoft Word, Excel, Power Point.
  • Experience in document control management
  • Pleasant personality with good written and verbal communication and interpersonal skills
  • Proactive, take initiative and well organized
  • Able to work fast under pressure
  • Mature, with an attention to detail
  • Ability to multi-task and work independently as well as in a team.

 

 

 


 

Location

: NB: All candidates should send their application to: Gidenzlimited@ gmail.com OR Solophyte@yahoo.com Kindly be notified they want mainly NSS personnel's. Location: Accra

: 2 years ago

Expiry Date: 2023-09-30