Job Description/Requirements

Key Responsibilities:

• Provide full admin support to the team and department
• Perform data-entry, documentation, printing and filling duties
• Maintain a proper and user friendly filing and document control system for recording and tracking of all documents
• Support the officers in daily admin roles and to keep stock of stationary supplies for the department
• Put up purchase requests for all approved purchases for the necessary approvals and verify invoices for the raised purchases upon delivery of goods and services.
• Create and maintain useful databases for the department
• Perform some research duties as and when required by the team
• Assist the Dept head to maintain a proper attendance and tracking report for the Dept.
• Assist on any ad-hoc tasks as required by the dept.
• 1Provide secretarial assistance to Head of Department, Regional Manager producing quotation letters, memos, reports, filing; and general administration for the sales department/company.
• Should be thorough with all administrative tasks.
• Must have knowledge of computer programs including Microsoft Word, Excel, Power Point.
• Produce weekly and monthly reports for management within required deadlines.
• Make telephone enquiries from prospective customers regarding both forthcoming and existing offers.
• Keep databases on Excel up to date.
• Prepares and sends couriers, orders stationery and supplies for office, handles incoming and outgoing mail, maintains central filing system that includes setting up contracts/correspondence binders.

Knowledge and Skills:

• Should be thorough with all administrative tasks.
• Must have knowledge of computer programs including Microsoft Word, Excel, Power Point.
• Experience in document control management
• Pleasant personality with good written and verbal communication and interpersonal skills
• Proactive, take initiative and well organized
• Able to work fast under pressure
• Mature, with an attention to detail
• Ability to multi-task and work independently as well as in a team.